It’s really important to us, and our donor partners, that we understand the impact of the grants that we provide to communities. That’s why all grant recipients are required to provide a written report and financial acquittal of their project, usually within 12-18 months of the funding. Some programs also require recipients to provide interim reports.
These reports are important because they:
- help us to understand what has or has not worked, and why this might have been the case;
- confirm that funds have been for the things you said they would be used for;
- help us tell others about what’s possible with philanthropic support;
- help you secure additional funding for similar or extension projects in the future;
- help us plan effective grant making strategies; and
- help us report back to our donor partners, so we can secure more funding to support you.
Please note: Organisations that have not submitted a report and financial acquittal of previously funded projects may not be considered eligible for funding from FRRR in the future.
How do you lodge a report?
All final reports must be logged via Grants Gateway. The final report will include a brief description of the completed project, information on any changes made to the original project and the reasons for the change, a full acquittal of funds expenditure, and an outline of how the project has provided a benefit to the wider community.
This guide to accessing your final report may be helpful if you encounter any challenges.
Here’s what we’re looking for in each section:
1. Please give a brief description of the project (from original application).
This will be pre-populated from your application. There is nothing that is required for this question.
2. What changes were made?
Were there any changes to your project over time?
What were the reasons for the changes and how did they affect the project? (The changes may have had both positive and negative impacts on your project.)
3. What did you do?
Tell us about what activities took place, where, when and who participated / benefited.
4. What were the actual outcomes?
In other words, what did you achieve with the project?
What changed because of your project?
What were the effects on participants from their involvement in the project?
What are you most proud of?
How did you measure this and what feedback did you receive?
5. What did you learn?
What were the challenges?
Would you do anything differently next time?
We also request photos of your project, and, if available, video footage or media clips. Even if you are running workshops, or producing a brochure, for example, we still like to see photos. It helps us share your story with others, including our donor partners, and it shows us that you did complete the project. After all, a picture is worth a thousand words! See some tips that we’ve produced on how to take better photos.
So, don’t leave it until after you’ve completed your project. As these resources explain, you need to start planning your report and project evaluation even before you have the funding.
Please contact us if you are having trouble with the reporting process, and we’ll be more than happy to help you.